A well-organized board meeting agenda is a key tool that can help ensure productive, collaborative meetings regardless of whether the meeting is held in person or remotely. It can help keep the conversation on the most important topics and to avoid wasting energy or time on non-productive topics. While a well-organized agenda is the basis of a successful board meeting you could do more to enhance the efficiency and effectiveness of your board.

Ideally, agendas for board meetings should be shared between three and four days to a week ahead of the meeting. This allows the board members ample time to review and prepare for the meeting. This gives them the chance to ask questions about any other topics they think should be discussed during the meeting. It’s a simple but effective method to cut back on any unexpected additions that occur at the beginning of the board meeting.

Include both old and new items on the agenda. Old business includes any issues that remain unresolved from previous meetings, and new business will include any topics that are suggested for discussion.

When preparing the board’s meeting minutes, be sure to clearly document the decisions click here to investigate that were taken as a result of the discussion. Note any appeals or motions of order that were made during the meeting, as well as the executive sessions.